How to Write a Leave Application in School (With 10 Ready-to-Use Samples)
posted on Feb 19, 2026
Learn how to write a leave application for school with the correct format, essential tips, and ready-to-use samples for students and parents in every situation.
Introduction
Clear communication between parents, students, and school authorities is an essential part of a child’s academic journey. One of the most common forms of formal communication in school life is a leave application. Whether it is for illness, a family function, an emergency, or personal reasons, knowing how to write a proper leave application reflects discipline and responsibility.
At BGS Vijnatham School, being one of the best schools in Noida Extension, we believe that teaching students formal writing skills is just as important as academic excellence. A well-written leave application not only informs the school about a student’s absence but also builds professionalism from an early age.
In this blog, you will learn the correct format, important tips, and 10 ready-to-use samples that parents and students can use whenever required.
Why Is a Proper Leave Application Important?
Many people assume a leave letter is just a simple formality. However, it plays a crucial role in maintaining discipline and proper documentation within the school system.
- Maintains accurate attendance records
- Shows respect toward school authorities
- Demonstrates responsibility and accountability
- Helps teachers plan lessons accordingly
- Builds formal writing skills in students
When students practice structured communication, they develop confidence and clarity in expression—qualities that benefit them throughout their academic and professional lives.
Correct Format of a Leave Application for School
Before looking at examples, it’s important to understand the standard format.
1. Date
Always mention the date on which the application is written.
2. To
The Principal / Class Teacher
School Name
3. Subject Line
Keep it short and specific.
Example: Application for Sick Leave
4. Salutation
Respected Sir/Madam,
5. Body of the Application
- Clearly mention the reason
- Specify the duration of leave
- Assure completion of pending work
- Use polite language
6. Closing
Thanking you,
Yours sincerely/obediently,
Student’s Name
Class & Roll Number
Pro Tips to Write a Perfect Leave Application
- Keep it short and clear
- Mention exact dates of absence
- Avoid unnecessary details
- Use respectful and formal language
- Proofread for spelling and grammar errors
Teaching such structured communication habits is an integral part of holistic education at BGS Vijnatham School, one of thetop schools in Greater Noida West, where discipline and clarity go hand in hand with academic growth.
10 Ready-to-Use Leave Application Samples for School
1. Sick Leave Application
Subject: Application for Sick Leave
Respected Sir/Madam,
I am a student of Class 7A. I am suffering from fever and the doctor has advised me to take rest for two days. Kindly grant me leave from 15 February 2026 to 16 February 2026.
I shall be grateful for your consideration.
Thanking you.
Yours obediently,
[Student Name]
2. One Day Leave Application
Subject: Application for One Day Leave
Respected Sir/Madam,
I request you to kindly grant me leave for one day on 20 February 2026 due to personal reasons. I will complete all pending work upon my return.
Thanking you.
3. Two Days Leave Application
Subject: Application for Two Days Leave
Respected Sir/Madam,
I kindly request leave from 18 February to 19 February 2026, as I need to attend a family function.
I assure you that I will catch up on missed lessons.
Thanking you.
4. Leave Application for Family Wedding
Subject: Leave Application for Family Wedding
Respected Sir/Madam,
I would like to inform you that I have to attend my cousin’s wedding. Kindly grant me leave from 22 February to 25 February 2026.
Thanking you for your understanding.
5. Emergency Leave Application
Subject: Application for Emergency Leave
Respected Sir/Madam,
Due to an urgent family emergency, I will not be able to attend school for three days. Kindly grant me leave from 17 February to 19 February 2026.
Thanking you.
6. Leave Application by Parent
Subject: Application for Leave
Respected Sir/Madam,
This is to inform you that my child, studying in Class 5B, will not be able to attend school on 21 February 2026 due to a medical appointment. Kindly grant leave for the same.
Thanking you.
[Parent Name]
7. Leave Application for Fever
Subject: Application for Leave Due to Fever
Respected Sir/Madam,
I am suffering from a high fever and have been advised complete rest for three days. Kindly grant me leave from 14 February 2026.
Thanking you.
8. Half-Day Leave Application
Subject: Application for Half-Day Leave
Respected Sir/Madam,
I request you to kindly grant me half-day leave today, as I have a medical appointment in the afternoon.
Thanking you.
9. Leave Application for Vacation
Subject: Application for Leave for Family Trip
Respected Sir/Madam,
My family has planned a short trip, and I request leave from 24 February to 27 February 2026. I will complete all assigned work in advance.
Thanking you.
10. Leave Application for Exam Preparation
Subject: Application for Leave for Exam Preparation
Respected Sir/Madam,
I kindly request leave for two days to prepare for an upcoming competitive examination. I assure you that I will complete all pending assignments.
Thanking you for your support.
Final Thoughts
Writing a leave application may seem simple, but doing it correctly teaches students discipline, respect, and effective communication. By following the proper format and using the ready samples above, students and parents can ensure clarity and professionalism in every request.
Formal writing skills are foundational life skills. When students learn how to communicate respectfully and clearly, they build confidence that extends far beyond the classroom.
We encourage parents and students to bookmark this guide and refer to it whenever needed. A small step like writing a proper leave application contributes significantly to a child’s overall growth and responsible academic journey.